Wednesday, 6 September 2017

Reporting




Is there something that I need to change?
In our 2014 ERO report it was found that Pukerua Bay School was not reporting to the National Standards adequately.

“During the review it was identified that reporting to parents did not explicitly show a student's progress and achievement in relation to the National Standards…”
Pukerua Bay School ERO report - 24/02/2015

At this time teachers were reporting to parents using sample books. This a collection of samples of children’s work that were glued into a scrap book.

Prior to National Standards, this was a personalised way to communicate student progress to parents. Many parents treated the sample book as Taonga and appreciated the hand-written samples and pictures of children’s work.

As National Standards were implemented, the sample books evolved and took a national standards focus. Layers of achievement data and teacher speak were added to the work samples. As well as the other curriculum areas. The books became very labour intensive and were very time consuming for teachers.

When ERO viewed the sample books they found that the National Standards information was not clear. They failed to comply with “clear reporting” guidelines, hence the recommendation in the report.
PTC Prof Learning (inquiry to improve)


What do I need to learn?


At this point we needed to learn the different reporting options that were available to us. We looked at different school reporting structures from a variety of schools and then looked at what our student management system (Edge) could produce for us. At this point Edge was largely being used as an attendance tool and we had not explored the reporting and achievement aspects of this tool.
PTC Prof Learning (inquiry to improve)

What do I need to focus on?

Given that this was a reporting structure for our whanau, we decided to shift our focus to the whanau. To do this we circulated an Edge generated report and sought feedback from the whanau.

PTC - Professional Relationships
PTC Prof Learning (inquiry to improve)

What happened?

Overall, results from the consultation showed that the families felt that the reports were too narrow by focusing on national standards. Parents made comments that the were ‘narrow’ and they would rather know if their children were happy and if they were behaving appropriately.

Is there something that I need to change?


Given the feedback we realised that we needed to change the reporting approach. Although they were compliant from a national standards point of view, they were a huge change from the sample books that the parents were used to.
As a staff we decided that we needed a model that would meet both needs.
PTCs Professional Relationships
PTC Prof Learning (inquiry to improve)

What do I need to learn?

We went back to the Student Management system to see if there was a reporting format that enabled more of a personalised approach. Unfortunately the programme was limited and Edge did not have the flexibility to produce the kind of reporting mechanism that would suit our needs.
PTC Prof Learning (inquiry to improve)

What do I need to focus on?

We then focused on producing a personalised report that valued student voice, authentic learning, areas of passion and Key competencies. We were concerned around our special needs students and wanted them to receive a report that spoke to their strengths rather than just National Standards. We also had to be sure that we were reporting to the national standards.

Here is an example of the report. We used photographs of the children (not clip art as shown in this example. https://docs.google.com/document/d/1IJKgHd8KpBFl2mRGkLm3xPKnTv_i1x4FtN4IKc0eR_k/edit?usp=sharing
PTC Prof Learning (inquiry to improve)
PTC Learning focused culture (respect inclusion empathy)

What happened?

We received very positive feedback from parents:
Great to get ‘new look’ reports today - they are clean and clear and beautifully set out, and modern!”
“Well done. The school is in very good hands if all the students had such positive, personal comments on their reports from their principal”

PTCs Professional Relationships
PTC Prof Learning (inquiry to improve)

Is there something that I need to change?


Teachers found that we were in the same problem with having to double handle data (in the same way that we did with the sample books). We were also over testing the children and teachers were finding that we spent more time testing and less time teaching.
There continued to be issues around moderation and if our OTJs were consistent and suggestions from the MOE and STA to explore the PaCT tool. The article here was quite compelling for the direction that we wanted our school to go in, in terms of testing:

“Conference-goers heard that over the three years the school has been using PaCT they have been able to completely replace the old summative assessment (testing) tools with the new framework. It was important for teachers to establish the credibility of the PaCT framework for themselves, and become confident using it, so implementation had meant running their traditional assessments in parallel until it became obvious that the results of both systems were coming out the same. Teachers are now confident enough of their ability to assess progress and achievement directly from student work using the PaCT that they have now discontinued test-based assessment altogether… http://www.nzsta.org.nz/media/460859/160721-conference-3-pact.pdf
PTC Prof Learning (inquiry to improve)

What do I need to learn?

In term 4 of 2016 we used PaCT to moderate our reading, writing, and maths data. We did not report this to parents but held staff PLD meeting to upskill on the Learning Progressions and find suitable evidence to make PaCT judgements. We had previously had PLD with Gillian Kissling who had taken us through the Learning Progressions in the Maths context.
We moderated writing like we have always done but used the PaCT illustrations instead of the exemplars.

We were also using SeeSaw as a way to gather and curate learning evidence. See saw is a digital portfolio. Teachers can post pictures, videos, artwork, and writing to the student’s See Saw account and their parents will get an alert via email, or on their mobile phone. The senior management team loaded all of the PaCT indicators onto SeeSaw so that teachers could tag the PaCT indicators to SeeSaw.  Two of our staff members became SeeSaw ambassadors and delivered See Sea PLD to the staff.


We worked with NZCER to look at ways in which the PaCT tool could show progress and automatically populate ‘parent’ reports with Next Steps (based on the learning progressions).

We made the decision to report to parents using the PACT tool for our mid-year reports
2017.
PTC Prof Learning (inquiry to improve)

What do I need to focus on?

I was aware that parents would find the PaCT reports quite different to the personalised reports that they had received in the previous year. I spent a lot of time communicating this through Facebook and the School newsletter. I also reiterated the importance of seesaw and how this is where the broader curriculum and key competencies were housed.
PTCs Professional Relationships
PTC Prof Learning (inquiry to improve)

What happened?

Parents and Whanau were very disappointed with the narrow nature of the PaCT report.
I held an information evening after the reports had gone home. When taking through the PaCT families could see the enormous amount of work that had gone into the PaCT report - however it does not look like this on paper. They were reassured that this was only the interim report and that we will use the personalised model again at the end of the year.

PTCs Professional Relationships
PTC Prof Learning (inquiry to improve)

Is there something that I need to change?

My next step is to see the progress that NZCER are making with the PaCT. Ideally we would like to be able to personalise the PaCT tool and be able to add photos, and comments to the parent report. We would also like to see the graphs on one page so that the reports were more attractive…

To be continued!

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Reporting

Is there something that I need to change? In our 2014 ERO report it was found that Pukerua Bay School was not reporting to the Nat...